Annual Report 2018 - 2019, Mary-Anne Boyd, MAI Chair
Our purpose Nurturing creativity
Our vision Mangawhai Artists will be the best Northland art experience and destination
Our mission We will provide exhibition and learning opportunities, resources and social connections for artists and the community
Our strategic objectives Programmes to support, promote and nurture creativity Inspiring and adequate facilities Create artists’ workspaces, and sustainable long-term Gallery space
Enablers Passion, teamworkand optimism Effective governance Financial Sustainability Technology and creativity Sponsors and volunteers
Committee Belinda Vernon Brenda Adams Grace Cheng Grant Mitchell Jan Grover (from February 2019) Lynn Middleton, Dep Chair Mary Egan Mary-Anne Boyd, Chair Nicola Everett Puti Hookings, (Treasurer) Raewyn Vague (from January 2019) Sarah C Wendy Leach
Subcommittee Chart 2018
At a glance
President’s Annual Report
It is a pleasure to present our annual report to 31 March 2019. It has been another strong year as we have focused on our core activities of nurturing creativity, advancing education and learning in the arts and offering community projects and engagement. We have made progress to achieve ambitions for the future in keeping with Mangawhai Artists Inc’s role as a significant volunteer and interest organisation in Mangawhai. We are aware that long-term sustainability depends on good governance and have continued to refine sub-committee working groups within the Committee to better provide services and facilities for members. To be sustainable and robust, the Committee is ensuring that three people are familiar with each process and tool. We have also affirmed the importance of documented plans and project disciplines. As we look towards the future we have continued our two-stage strategy of extending the rented Gallery to create an Art Workspace, and for the longer term, we are continuing background work on creating and owning a purpose-built Mangawhai Community Art Centre. This will have a licence to occupy a discrete part of the publicly-owned land in the evolving Mangawhai Community Park in Molesworth Drive.
Highlights of the year to the end of March 2019 have been
Nineteen exhibitions in Mangawhai Artists’ Gallery
Kaipara Art Awards – congratulations to Christine Moginie and Annie Kitchener
A highly successful programme of learning opportunities with thirty six workshops/events and over 500 people participating or viewing
Print week engaged close to 100 people
Achieving all consents and detailed planning for the new Art Workspace
Re-branding and a launch of Friends of Mangawhai Artists (FOMA)
Entering and winning Best Not for Profit organisation in Northland, Best Micro Business in Northland and runner up for Best Creative Enterprise in Northland
A fund-raising Art Auction in the Mangawhai Library Hall on 2 February 2019
A late-February launch at Bennett’s Courtyard and community support for a successful PledgeMe social media fund-raising campaign for the Art Workspace extension to the Mangawhai Artists Gallery
Managing and nurturing creative activity As we have grown, so have the needs for back-office support to streamline and enhance processes. At the last Annual General Meeting we passed a resolution to change the anniversary and payment dates for members to coincide with their joining month. It proved too complicated, and this serves as notice that it was not implemented or formally notified. In future, Mangawhai Artists Inc (MAI) financial year ends on 31 March, and members will get subscription renewal invoices in May each year.
There has been much work behind the scenes for Exhibitions, the Kaipara Art Awards, the fund-raising art auction, and the PledgeMe.
We gratefully acknowledge the huge amount of work and energy Brenda Adams and Jeanette Vickers have put in over the initial phase of the Gallery and thank them both. Their work has laid the foundation for continuing refinements of the Gallery and its management as an effective space for excellent exhibitions.
We have to pay full attention to important compliance issues such as Health and Safety. More information sessions for new members will occur in future so members are aware of their responsibilities to host the exhibitions they are a part of.
In July 2018 the Committee actioned a Smartpay option introducing Eftpos to the Gallery and this has been very successful. MYOB accounting package is used, following the lead from ten years ago when on 21st April 2008. “it was decided that to move forward and look and be more professional we have to have a set of accounts to apply for funding”.
This will continue to be work in progress. Applying for funds is an on-going and time-consuming activity and Grace Cheng has maintained an up to date listing of relevant granting bodies. After submitting a costed application with three quotes and detailed implementation plans to Mangawhai Opportunity Factory we were grateful to receive a grant for an accessible toilet in the Gallery extension.
Communication and PR are crucial to ensure our engagement with community and have been fundamental to our successful fund-raising for the Gallery extension. Our contemporary website is our main channel to which we want to drive and attract people, and our social media and media releases to established and reputable publications are critical to our on-going success and profile. There is website and media release activity several days a week, every week during the year and many thanks go to Lynn Middleton and Wendy Leach for these. Some may have wondered why we entered Westpac Northland Business Awards. The organisers seek charitable and not-for-profit entities to enter these awards, and we saw the process as an opportunity to strengthen our governance and demonstrate effective stewardship to future funders. The Awards included media packages for advertising and two vouchers for a video suitable for a website. Thanks to Nicola Everett and others on the team, we were able to use these for a video for PledgeMe.
Development Strategy Our two-stage development strategy outlined last year is in implementation stages.
Art Workspace (Gallery Extension) Our strategy continues with preparations towards extension of the Gallery rented from the Library Hall Committee (Trust). After a considerable amount of volunteer work by Grant Mitchell and particularly by registered civil engineer Kim Hamilton, we have gained Council consent for an extension, with a waiver on the current requirement to construct the floor at a higher level (to address risks of flooding).
The Art Workspace (Gallery Extension) project has been greatly assisted by Kim who has donated much time and been instrumental in our receipt of Kaipara District Council consents. Many thanks to Grant and Kim.
We have also been delighted to welcome and work with Mangawhai/Silverdale Placemakers as building partners. Local managers Anna Soper and Latham Broadstock have been wonderful in working with their suppliers to help us source quality materials and will help with tradespeople for the build.
We value our relationship with the Library Hall Committee (our landlord). Legal costs have been required for responsible governance on your behalf, and our legal advice raised interesting insights into land titles back to the 1870s. We expect a lease for ten years with further rights of renewal. Current work is focused on insurance, preparing for compliance with legislation, planning the exterior and interior.
Future Mangawhai Community Art Centre Mangawhai Artists Inc applied for a share of $30,000 funding from Council’s annual park contribution to meet costs of survey/geotechnical reporting and initial preparation of area for Mangawhai Community Art Centre. This was granted and a geotechnical report of the site was completed.
Organisations with which we work on a regular basis include
Mangawhai Community Park Governance Group
Friends of Mangawhai Community Park
Mangawhai Library Hall Committee (our landlord for the Gallery at 45 Moir Street, Mangawhai)
Kaipara District Council
Dargaville Arts Association
Media organisations: Mangawhai Focus, Kaipara Lifestyler, Memo (Mangawhai), Junction Magazine, Northern Advocate and New Zealand Herald
Thanks and Appreciation It has been a challenging and exciting year for Mangawhai Artists Inc and our humble and heartfelt thanks to all those who have helped MAI support our members and play our role in the community. Thank you to our Patron Malcolm Roberts for consistent support in many ways, to Deputy Chair Lynn Middleton for her leadership, wisdom, hard work and excellent teamwork, to all the Committee members each of whom has brought commitment, passion, enthusiasm and time to make extraordinary voluntary contributions.
Congratulations to all our members who have exhibited, learned, mentored, volunteered and in other ways contributed to MAI. Your commitment and role modelling is important as we grow the Mangawhai area as a significant art destination and MAI as a key social and creative enterprise into the future.
We are grateful to Craig Matheson, Barfoot & Thompson who is our most significant sponsor for this year and to Tara Iti Golf Club and Mangawhai Central for generous donations. We appreciate relationships with Bennetts’ of Mangawhai, The Library Hall Committee, Friends of Mangawhai Community Park, Kaipara District Council’s Governance Group for Mangawhai Community Park, and Dargaville Arts Association
We greatly appreciate the sponsors for the Art Trail, Community projects, Kaipara Art Awards, our Art Auction and encourage you to link to these organisations and their offerings. We will make this easier on our website in the next year.
We have held 59 events during the year, extended our reach with media and with Friends of Mangawhai Artists. Events are lively and interesting and the level and quality of creative activity positions us well to achieve our ambitions for the future.
Let’s continue to build Mangawhai Artists Inc as a strong, relevant and vibrant part of this community!
Commentary on Financial Statements 31/3/19 Profit and Loss Statement/Statement of Financial Performance 2018/2019
The year ended 31/3/19 generated a surplus of $26,776 compared to $5,624 in 2018, a favourable variance of $21,152.
The result for the year was marked by the start of fundraising for the new extension (Mangawhai Artists Workspace) with the art auction in February 2019 generating net income of $14,855 ($16,945-$2,090) and pledges (for the PledgeMe campaign) made in March through the gallery (rather than through PledgeMe) raising $8,683 ($9,413-$730).
Strong membership growth and a busy year of activity in the gallery with artists’ exhibitions and workshops resulted in membership income of $7,295 compared to $4,870 in 2018 and gallery hire income $4,541 compared to $2,880. Gallery hire income covered 31.4 weeks at the full rate of $125 per week and 5 weeks at a discounted rate, matching funding received through grants, for the Community Project and Kaipara Art Awards.
The benefit of the gallery to member artists was clearly reflected in the significant increase in artists’ sales from $12,873 in 2018 to $35,552 in 2019. Payments to artists in 2019 exceeded sales income in 2019 (by $1,940) as a result of sales from the end of the previous year being paid out to the relevant artists in April 2018, the current year. The introduction of EFTPOS made a significant difference to the operation of the gallery enabling EFTPOS and credit card sales. However it came at a cost with fixed monthly fees as well as transaction fees being incurred. The cost reported ($656) reflected 5 months of EFTPOS operation.
Other income categories including Grants ($3,569), Donations ($3,332), Sponsorship ($2,000) and Fundraising ($2,948) included a grant from the Opportunity Shop for the toilet fixtures in the new extension, a major donation from Tara Iti Golf Club, sponsorship from Craig Matheson, Barfoot and Thompson and proceeds from the Sculpture in Garden event.
Income from the Friends of Mangawhai Artists (FOMA) Donations ($1,695) received a boost with an anonymous donor paying for a number of complimentary memberships and supporting the FOMA launch event ($658) to promote the growth of the FOMA support group.
Kaipara Art Awards income of $1,230 (from a grant and sponsorship) fell slightly short of expenses ($1,590) resulting in a small loss of $360 reflecting MAI’s contribution to this important joint Mangawhai Artists/Dargaville Arts event.
Advertising expenses in 2019 of $2,876 exceeded those in 2018 reflecting the effort put into raising the profile of Mangawhai Artists through the year including through The Big Idea and Junction publications. In addition to the advertising expenses recorded, a video to the value of $1,000 was produced using part of the package won in the 2018 Westpac Northland Business Excellence Awards.
Website costs of $364 were $2,181 lower than in 2018 with set up costs incurred in 2018 not being repeated.
New Extension expenses of $4,815 cover quantity surveyor and legal fees relating to the new extension. These have not been transferred to Building Improvements as they will not form part of the Building Improvement cost of the extension structure. The legal costs relate to the lease and the quantity surveyor costs informed the decision on whether or not to proceed with the project, rather than being part of the actual structure.
As noted above PledgeMe income of $9,413 reflects pledges made through donations at the gallery in March rather than made directly through the PledgeMe online facility. The pledges made directly through PledgeMe were settled following the closing of the campaign on 1 April and will therefore be reported in the next financial year.
Balance Sheet/Statement of Financial Position
MAI equity, reflecting accumulated earnings, of $50,346 is represented by bank balances totalling $49,082, accounts receivable of $215 and fixed assets of $9,665 offset by accounts payable of $6,296, subs in advance of $1,445 and gallery bookings in advance of $875.
The accounts receivable balance of $215 reflects a small number (4) of 2018 membership fees outstanding at year end, since paid.
Fixed Assets include miscellaneous Furniture and Fittings held at the gallery and Building Improvements which relate to consents issued in the previous financial year for the New Building Extension.
The accounts payable balance reflects expenses relating to the year ended 31 March 2019 paid in April or May 2019 (including legal fees, auction, FOMA and PledgeMe expenses).
Subs paid in advance and Gallery bookings (for exhibitions) in advance reflect subs and gallery hire for the 2019/2020 year paid in the 2019 financial year (ie the income has not been included in the 2019 year).
Overall 2018/2019 was a positive year financially, setting the organisation up well for the future.
Jan Grover Treasurer 15 June 2019
Mangawhai Artists Inc Submission to Northland Regional Council (summarised)
On behalf of artists and creatives in the Mangawhai area, Mangawhai Artists Incorporated has made a submission to Northern Regional Council about the Long Term Plan in relation to art and creativity in the region. Here is a summary of our submission:
"Mangawhai Artists Inc strongly disagrees with the proposal to stop funding to Creative Northland. The funding provided for Creative Northland is modest and has been used very effectively to support art and creative activities. Art, and creative activities and facilities, are a vital part of a healthy and thriving community and contribute to the local economy. Rather than ending funding we wish to see it increased and as a minimum, have parity with any regional rates funding spent on sport. While national funding is available as well, it is important for the regional council to consider and support creativity in Northland.
In supporting spend on maritime and transport activities, Mangawhai Artist Inc asks that NRC include activities to prevent an oil spill from RMS Niagara. The Mangawhai Artists Gallery held an exhibition 'Gold and Oil. The legacy and Threat of the Niagara'. The exhibition had over 1000 visitors and most were shocked to learn about the Niagara and the oil it still holds. Many asked what regional and national government was doing to prevent a disaster. For more information see www.mangawhaiartists.co.nz/gold-and-oil."
Additions to our Gallery and plans for Mangawhai Community Arts Centre
Your Committee has continued to explore options to deliver on the exciting vision which emerged from consultation with members. The desire is for a bigger fit-for-purpose space for Mangawhai Artists Inc with more gallery area, year-round space for learning opportunities and projects as well as improved facilities. This is a summary of the two stage development strategy – the full report will follow shortly right here on our website.
In a consensus decision the committee as set the strategy with solutions for Mangawhai as it grows, continues to attract artists and visitors and develops as a thriving creative community. Our two-stage pathway is:
In 2018 improve our current Gallery space and facilities
Over 2018-2019 progress towards a Mangawhai Community Arts Centre in the Mangawhai Community Park
This builds on what we have now which is successful, well known and loved. We hope to gain approval to increase the size and improve facilities within the current Gallery and commence this before the end of March 2018. The committee is seeking a lease with the Library Hall Committee (our landlord) which will enable the current Gallery to continue as an arts space when MAI has completed the second stage of a Mangawhai Community Arts Centre during 2020 - 2021. A two-staged approach allows us a period of overlap. The current Gallery need not be disrupted while plans for a Community Arts Centre are finalised, money is raised and a new hub is built. The concept for the proposed Mangawhai Community Art Centre is a discrete lease of an identified site within the Mangawhai Community Park between the Museum and the Historic/Pioneer village. This is a long-term plan for a purpose-built space fully completed and a thriving Centre 2022 – 2052. Costs will be in the vicinity of $350,000 and funding applications will be made for a substantial amount of this as well as fund-raising.
Much more work is required on the short-term and so we can make it all happen! Please talk to committee members to help progress the strategy!
Pictures below illustrate 1) the proposed extension at the back of our Moir St gallery and 2) the positioning of the future Community Arts Centre near the Mangawhai Museum.