Advance Notice of Annual General Meeting 2020


The Mangawhai Artists (Incorporated) Annual General Meeting (AGM) will be held at a date to be determined when the rules around COVID-19 level 2 allow larger gatherings. However we are proceeding with preparations for the meeting including calling for Committee nominations and any notices of motion, please read on.
 
The AGM will be held at the Fagan Place Hall commencing at 3.00pm. 
 
The business of the AGM will be to:
  • receive the MAI Committee annual report
  • receive the MAI Treasurer’s statement of annual accounts
  • elect MAI Officers and Committee members
  • elect MAI patron
  • elect Honorary Auditor
  • consider notices of motion
  • consider any general business or matters submitted to the meeting  ​

​Mangawhai Artists (Incorporated) Constitution, Clause 14 (a) – (h)
 
While the date of the AGM is yet to be confirmed, we have decided to proceed with preparations for the meeting as follows.
 
Committee nominations
Nominations for Chair, Deputy Chair, Secretary, Treasurer and up to eight (8) additional members of the Committee are now open. A nominee seeking election to the committee must be a financial member of MAI. 
 
Nominations must be in writing (on the nomination form or by email) and proposed and seconded by financial members of MAI. The nominee must agree in writing to the nomination. 
 
Nominations must be received by the MAI secretary mangawhaiartists@gmail.com
by 5.00pm 29 May 2020. 
 
Notice of motion
Members may put forward a notice of motion for membership consideration and decision at the AGM. Motions are put to the AGM with a simple majority vote. Once a motion is carried by the meeting it either amends the MAI Constitution or requires the MAI committee to take the agreed action.
 
A notice of motion must:
  • set out the name, email and street address of MAI financial member proposing the motion; and
  • set out the issue to be considered by the AGM; and
  • if the motion is to amend the Constitution, reference to the Constitutional clause must be included as well as the proposed amendment and a brief rationale for the proposed amendment; and
  • state the name, email and street address of another MAI financial member who will second the motion
Notice of motions must be received by the MAI secretary mangawhaiartists@gmail.com
by 5.00pm 29 May 2020.